What is notarization and why does my document need to be notarized?
Notarization is the process to deter fraud and protect the rights of all the parties involved. It needs to be performed by a notary public complying with the notary law of the state, and the notary public needs to ensure that the document is authentic, accurate, and trustworthy. The notary public first needs to screen the signer of the document for identity, volition, and awareness, then enter the details of the notarization and finally complete the notarial certificate for the document.
In the U.S., if you need to translate your document and use it for educational purpose, most of the time you need the translated document notarized by a notary public. Some government agencies also require you to have your translated document notarized. It’s always the best approach to check the specific instruction or consult the relevant agency when deciding whether you need notarization for your translated document.
Can any notary public notarize my translated document?
As most of the time the notary public doesn’t speak the other language, they themselves are not able to notarize the translated document, no matter it’s in a foreign language, or it’s in English but translated from another language. They can’t provide notarization if they cannot ensure that the translation is accurate and represents the true meaning of the original document.
However, if there’s a certificate of accuracy along with the translation provided by a qualified translator, stating that the translator is competent to translate the document, the notary public is then able to notarize the translated document.
In addition, the notary public and the translator of a document cannot be the same person. Even when a notary public is competent to complete the translation, it needs to be notarized by another notary public after the translator translates the document and provide a certificate of accuracy.
Can I use the notarized document in another state?
Yes, no matter in which state the document is prepared or in which state the document would be filed, it can be notarized in any state in most cases, as long as the notary public complies with their own state’s notary laws. Although the notary laws are different across states, and the notary public in different states may be required to perform different practice, usually there would be no issue for you to use the document after it’s notarized by an authorized notary public.
Do I need a notarization or apostille for the document?
If your document is to be used in the U.S., in most of the case a notarization would be adequate for you to file the document. On the other hand, if the document is to be used in another country, or it is to be sent to a foreign institution, it needs to be apostilled by the Secretary of State after it’s notarized by a notary public. Moreover, the document needs to be apostilled in the same state where the document is notarized. Additionally, even the document is used in a foreign consulate in the U.S., an apostille is also required along with the notarization for your document.